Where self employed individuals use their private car for business purposes they are able to claim expenses from the business to compensate. In order to claim motor expenses from the business any relevant journeys must be wholly and exclusively for business purposes.
There are two methods via which motor expenses can be claimed:
The key here is that you should ensure that you maintain a record of all your mileage so that you can verify the proportion of business use. This is a common area that HMRC will look at during a compliance check so it is important that you can prove that any claim for motor expenses is reasonable. For a sample business mileage log feel free to contact us and we will be happy to supply a copy, free of charge.
What does the mileage rate cover?
The approved mileage allowance rate covers the running and maintenance of the vehicle. Therefore expenses such as fuel, oil, servicing, insurance, vehicle excise duty, repairs and MOT are all covered. The mileage rate also includes an element relating to the depreciation of the vehicle.
What other costs are allowable in addition to the mileage rate?
The approved mileage allowance rate does not include costs that are incurred during specific journeys such as parking, tolls and congestion charges. Parking fines incurred by employees during business travel are also allowable but any parking fines incurred by the owner of the business are specifically disallowable.
How much is the Approved Mileage Allowance rate?
Since 6 April 2011 the appropriate Approved Mileage Allowance rates have been as follows:-
|Cars||On the first 10,000 business miles per tax year||45p per mile *|
|On each additional business mile||25p per mile|
|For each additional passenger||5p per mile|
|Motorcycles||For all miles||24p per mile|
|Bicycles||For all miles||20p per mile|
* Prior to 6 April 2011 the mileage allowance for the first 10,000 miles in a tax year was 40p per mile.
We hope that you have found this guide useful. If you would like some further advice or assistance please contact us.